GENERAL INFORMATION FOR EXHIBITORS

Place: Wyndham Springfield, 700 East Adams Street, Springfield, IL 62701, 217.789.1530
Exhibitor Set Up:  Exhibitor set-up will be open 4:00 p.m.- 7:00 pm on Wednesday, November 8, 2017, and 6:30 a.m. on Thursday, November 9, 2017.

Exhibit Hours:

Subject to Change

Thursday:
7:30 a.m.—Exhibits Open
9:30-10:30 a.m.—Special Exhibit Time
(no meeting sessions scheduled.)
Noon-4:15 p.m.—Exhibits Open
3:30-4:15 p.m.—Special Exhibit Time (no meeting sessions scheduled.)
Exhibits will be closed during General Session from 10:30 a.m. until Noon.

Booths: 10 feet wide by 8 feet deep. All booths rent for $250 each; $300 after September 30, 2017.
Meals: We will provide one complimentary meal to each exhibitor this year since exhibitors will be exhibiting in the room in which we eat. If an exhibitor would like additional tickets, the cost is $30 each. Only the paid booths will get the free meal ticket.
Equipment Supplied:  One 6 foot draped display table, and two upholstered chairs. Drapery colors will be white. The Wyndham Springfield will be in charge of this area this year.
Extra Equipment: If you need additional furniture, such as extra tables and chairs, electrical service, etc., please indicate on the enclosed Booth Application form. I will then either get the information to you to order the additional items or put you in contact with the Wyndham Springfield.
Forms: Enclosed you will find all the forms needed:  introduction letter, application form, tax form, and door prize form.
Registration: Each person representing a firm is invited to register for the convention at the registration desk at no cost to the exhibitor. Badges will be distributed in the exhibit area or they will be available at the registration desk. This badge is required for admission into the exhibit area and also entitles the exhibitor to participate in the conference meetings.
Labor Rules & Regulations: All labor is subject to prevailing union jurisdiction, rules, rates, and other regulations.
Care of Property: No nails, scotch tape, screws, or bracing wire may be used in erecting displays without the consent of the hotel management. All property must be replaced in its original condition by the exhibitor at the exhibitor’s expense.
Contact:  If you have any questions, please contact Tamra at 217.454.4454; This email address is being protected from spambots. You need JavaScript enabled to view it..

 

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